Executive Assistant

Executive Assistant (Part-Time)


Description

Bethel is seeking a part-time Executive Assistant, and the successful candidate must be spiritually mature and possess exemplary administrative and organizational skills in providing support to Bethel’s leadership team.
Hours

  • Monday through Thursday, ~25 hours/week

Principal Function

  • The Executive Assistant (EA) primarily serves as the individual responsible for administrative support for the Senior (Lead) Pastor.

  • The EA will provide administrative support in an accurate and timely manner while performing with a high level of discretion in handling confidential information and data.

  • The EA will exemplify poise and professionalism, strong organizational and computer skills in alignment with the duties outlined below.

  • This position reports directly to the Senior (Lead) Pastor.

Qualifications

  • Must display high Christian ethics and values.

  • Must serve with integrity.

  • Must be truthful, trustworthy and honorable in all aspects of work.

  • Must demonstrate a strong commitment to Bethel Temple’s Be The

    L.I.G.H.T. vision/mission in decisions and actions, and model the way for

    others to serve with integrity.

  • Must take ownership of work and work processes under limited

    direction, using initiatives in accordance with established policies and

    procedures.

  • Strong commitment to excellence and organizational skills.

  • Must be proactive; make decisions based on sound judgment.

  • Must be spiritually mature to maintain a spiritual and loyal relationship

    with the Senior Pastor and the Bethel Temple leadership.

Responsibilities

  • Maintain effective communication with the Senior Pastor, his staff, congregation, board members, outside vendors, community at large.

    o Receive/field incoming calls for the Pastor or the responsible ministry leaders.

    o Return calls in an expeditious manner with appropriate response.

    • Maintain calendar for the Senior Pastor. Exercise sound judgment in scheduling appointments and resolving schedule conflicts based on knowledge of importance and responsibilities.

    • Arrange/coordinate travel and prepare expenses for travel reimbursement as appropriate.

    • Prepare and submit purchase requisitions for ministry expenses.

    • Prepare and submit supply orders as needed for supporting ministry

      departments.

    • Check for and screen all mail, and messages for the Senior Pastor.

    • Attend all meetings as required; follow up on respective action items.

    • Act as the liaison for guest speakers and coordinate related details.

    • Schedule Bethel Board meetings and communicate with board members

      as appropriate; prepare necessary documentation.

    • Schedule ministry leaders to serve at Bethel Connect Booth.

    • Communion elements – assure supply is current.

    • Assist with Benevolence requests/walk-ins for Executive Leadership Team

      (ELT) review.

    • Work with Congregational Life Pastor and Assistant in making funerals

      arrangements and other relative matters.

    • Maintain attendance numbers via ShelbyNext Church Management

      System.

    • Maintain organized filing system.

    • Must be competent in Microsoa Office 365.

    • All other duties assigned respective to the role.